IT Asset Disposition for Schools and Universities
Retired Chromebooks, lab computers, and staff laptops still hold student records, grades, and staff information. BoxQ gives school districts, private schools, colleges, and universities a documented way to retire that technology: serial-number records, Certificates of Destruction, and a chain of custody you can show to anyone who asks.
Records Your Technology Office Can Stand Behind
A device that leaves your district with student data on it is a privacy problem, whether it is a single laptop or a full cart. The question an administrator, auditor, or parent will ask is simple: where did it go, and is the data gone? Our documentation answers both, and helps your district meet its obligations under student privacy laws such as FERPA.
Serial numbers that match your asset tags
Every device can be logged by make, model, serial number, and asset tag, so your report lines up with the inventory your technology office already keeps.
Certificates of Destruction
Documentation that the data on retired drives, laptops, and tablets was destroyed, ready for your records and for anyone who asks.
A documented chain of custody
Our own employees from your building to final disposition, on GPS-tracked trucks, with no subcontracted handoffs along the way.
Built for Refresh Cycles
Technology refreshes in schools happen in waves: a grade level's Chromebooks at the end of the year, a computer lab over the summer, a building's classroom displays during a renovation. We work around your calendar, across one building or every school in the district, and handle the heavy lifting so your technology staff can focus on deploying the new equipment.
- Chromebooks, laptops, and charging carts
- Desktops from computer labs and libraries
- Interactive displays, projectors, and classroom tech
- Tablets and staff phones
- Servers, switches, and wireless access points
- Loose hard drives and SSDs pulled from district devices
How a School Pickup Works
One accountable team from your building to the final certificate.
- 1
Plan around your calendar
Tell us how many devices and which buildings. Many districts schedule pickups for summer refresh cycles or school breaks.
- 2
Your staff unplugs
Your team unplugs the equipment. Our own trained employees take it from there: removal, palletizing, and loading.
- 3
GPS-tracked transport
Equipment travels in a BoxQ vehicle straight to our Georgetown facility, never handed to a third party in transit.
- 4
Serialized inventory
Devices are logged by serial number and asset tag before anything is wiped or destroyed.
- 5
Wipe or shred
Drives are physically shredded or wiped to NIST 800-88 standards, depending on what you choose.
- 6
Your records
You receive the inventory report and Certificates of Destruction to close the loop on every retired device.
Shred or Wipe: Your Choice
Drives that must never leave intact are physically shredded on our own hard drive shredder at our facility in Georgetown, after our own employees collect them from your school. Devices with remaining value can instead be wiped to NIST 800-88 standards and remarketed, which can help offset the cost of the project.
Questions Schools Ask
- Do we have to remove the hard drives from Chromebooks and laptops first?
- No. Your staff only needs to unplug the equipment. We remove it from your building, log it, and handle the drives and storage ourselves, by shredding or by wiping devices that can be reused.
- Can you match our asset tag list?
- Yes. We can record asset tags alongside make, model, and serial number, so the report we hand back can be checked line for line against your district inventory.
- Can retired devices offset the cost?
- They can. Devices that still have value can be wiped to NIST 800-88 standards and remarketed, which can help offset the cost of the project. We will tell you what applies when we quote.
Responsible Downstream Recycling
For more than 25 years BoxQ has served organizations across Massachusetts, New Hampshire, Maine, and Rhode Island from our base in Georgetown. What cannot be reused is recycled responsibly.
We operate in full alignment with industry-leading disposition standards. To ensure fully auditable responsible recycling, we partner with Colt Recycling—an R2v3 and ISO 9001/14001/45001 certified facility—for all downstream processing.
Planning a Technology Refresh?
Tell us how many devices and which buildings. We reply with a quote within one business day. Once your staff unplugs it, we handle everything after.